Enhance the effectiveness and engagement of team meetings and discussions by using a template that streamlines breakout sessions and ensures they remain focused and enjoyable.

One of the key advantages of conducting virtual or hybrid meetings is the flexibility to offer multiple modes of participation. For individuals who favor a more intimate setting over larger groups, breakout groups can be a great option.

With proper planning, breakout groups offer a more relaxed and encouraging environment for open and imaginative discussions. In smaller settings, attendees who may not usually participate in larger group conversations have the opportunity to share their thoughts and ideas with ease. This results in a dynamic and innovative exchange of ideas.

What are the benefits of using this breakout group template?

1. Encourages participation and engagement from attendees who may not usually speak up in larger group settings.
2. Creates a more intimate and relaxed atmosphere, promoting honest and creative discussions.
3. Allows for a dynamic exchange of ideas and knowledge among team members.
4. Offers a flexible mode of participation for individuals who prefer smaller groups over larger ones.
5. Improves the overall effectiveness of team meetings by fostering productive and enjoyable conversations.

How do you use this breakout group template?

1. Define the objectives and desired outcomes of the breakout session.
2. Assign participants to smaller groups, taking into consideration their interests, skills, and expertise. The Slatebox breakout group template has a maximum of four groups.
3. Provide each group with a clear and concise prompt or task to work on during the session.
4. Set a time limit for the breakout session to keep it focused and actionable.
5. Each group uses the provided stickies and voting dots to mark up their own graphs with the results as they determine within their group.
6. After the breakout session, have each group present their findings, insights, or solutions to the larger group using the Slatebox video or audio collaboration.
7. Facilitate a discussion to integrate the insights and ideas generated during the breakout session into the overall meeting agenda.
8. Document the outcomes and next steps to ensure follow-up and accountability.

What is an example in using this breakout group?

Breakout Group Session: Identifying and Solving Customer Pain Points

Objectives:

• To understand customer pain points and challenges through a deeper exploration of customer feedback and data
• To generate creative and innovative solutions to address customer pain points

Participants:

• Group 1: Marketing and Sales Team
• Group 2: Product Development Team
• Group 3: Customer Support Team

Task:

• Review customer feedback data and identify common pain points and challenges
• Brainstorm and prioritize potential solutions to address the customer pain points

Time Limit: 45 minutes

Presentation of Findings:

• Each group presents their findings and insights to the larger group
• Facilitate a discussion to integrate the insights and ideas generated during the breakout session into the overall meeting agenda

Next Steps:

• Document the outcomes and next steps to ensure follow-up and accountability
• Implement the solutions to address customer pain points and improve the customer experience